How to make ur job sound interesting! HELP

[nat_84]

Right people, i have to talk to some potential covers whilst i'm on maternity leave....

I just need to run through my job spec....!!

Any useful acting tips/advice or duties from a PA/Administrator?!

[Champagne]

Well I'd need some info first on who they'd report to (titles) and general day-to-day duties. Then we can jazz it up a bit! :o)

[Champagne]

I personally like job descriptions that make it sound high powered, important and at executive level. Things like:-

"...to support the Directorate through the provision of an efficient and comprehensive secretarial, administrative and clerical service, including working on own initiative, and being accountable for assigned administrative procedures and specific work projects."

[nat_84]

Well its an extremely quiet office!! And i'm on my own A LOT- with extremely little work to do!!

I report to Managing Partner - its only me, him and one another (whos only in on wednesdays).

This is what i wrote up...

PA/Administrator

Assisting Managing Partner
� Diary management
� Travel arrangements
� Setting-up meetings/client liaison
� Typing up correspondence
� PowerPoint presentations
� Personal tasks
� Checking emails

Office Management
� Post
� Financial Times
� Kitchen � tea, coffee, milk, biscuits
� Stationary
� Ordering water
� Keep office clean and tidy

Filing � invoices, statements, articles, publications, business cards

Research - companies or individuals online

Boardroom � set up for meetings

Meet and Greet

Answering phones

[Miss Inquiry]

Hey angel, Jump onto google pop in "PA Job Spec" and you will get 100's of job adverts and career advice sites, they will have loads of additional bits you could add in.
When you actually write down what a PA does the list is endless..... I once had to get my boss a new car tyre, not to mention wives/mistresses birthday presents, etc.... that was certainly not on the job spec! x

[nat_84]

lmao Miss INquiry - great idea.

i did add "Personal Tasks" - although that could mean anything!!

[badgerchops]

You should put these as headings but make a full handover file with further details. The cover may take their own notes during handover but you can bet that the temp you take on now will not stay the whole duration so it will be handy to have proper notes for the next person

For example:

Travel arrangements:
We use a booking agent Carlson Wagonlit Travel Tel [phone]. Account number: ........ Obtain full details of travel required. Book. Email the traveller their full travel itinerary. bla bla bla

You need to completely hand everything over in full to save getting emergency calls from the office.

[nat_84]

badgerchops ive got all those details too- the more detailed list from when i took over.

First persons in the boardroom - need to make my star entrance in about 5/10 minutes!

[nat_84]

and i'm wearing flip flops!! How bloody unprofessional...

[paulaoneill]

Badgerchops is soooo right - I was off last month for a fortnight (in hospital) and I was getting pathetic calls on silly matters! If you can leave as much info as possible - telephone numbers, people you order from, account numbers, client numbers, any petty cash keys/other keys and other useful documents like templates of your work - this will save any calls! Simpler the info - the better. It's always the small things that blow up!

[stylinsam]

hi nat not answering you but i just thought id say hi might pop on msn in a bit for a granny chat xxxxxx

[stylinsam]

and you no im crap at these things anyway!!

[liquidspace]

Do you have time to create a procedures file? This is what I have done. It lists everything contained in the file in alpha order and then each individual page details what the exact procedure for things is. This would be invaluable for a new person.

[Champagne]

I'm going to e-mail you 2 job specs and my CV that you can steal from. :o)

[nat_84]

Everything was fine - really good candidate infact - great start. I just ran through the basics with her at the end of the interview.

Love u all xx

[Skreecheeboy]

Hate to be pedantic but Stationary should be spellt stationery with an e!

[nat_84]

Thanks teacher Skreechee!

[sense4all]

For gawds sake make sure to omit : he toots like a trooper and the windows are nailed shut ... lol. Hope it's going well. I fancy a luvverley salmon sarnie from Portland Street Station ...pop over and e-mail to me please Nat!

[nat_84]

lmao sense4all - dont want to be honest with them!! I wonder if he keeps that up with a newbie in the office...? hmm...

Had 4 interview today - 3 goodens and 1 was like she had just risen from the dead... so thats a no no. Was funny though, had a right laugh when she left.

[sense4all]

See _ now Nat my years of experience tell me to employ Morticia, if you want to come to work on your own terms , they will agree to anything you want to get rid of her ... like my thinking ? Boss back yet - slight hint of garlic in the winds this week, since his French fling?