Annual Leave

[H-S]

Hi,

Does anyone know how to work out how to change someone's annual leave year from 13th July to 1st January? Not sure of the best way to go about it.

From 13th July 2009 to 12th July 2010 a person is allowed 25 annual leave days not including bank holidays. However how can this be worked out so there is a pro-rated amount for 13th July 2010 to 31st December 2010 and that a new leave year with 25 days is given from 1st January 2011.

Can this be done and if so your help is greatly appreciated!

Thanks

[woofgang]

It depends on your T and C of employment. Some firms "release" annual leave by chunks at key dates, some firms pro rata it by whole month, some firms allow part months...so you need to find out from your T and C or HR dept how the leave is allowed.

[H-S]

It doesn't mention anything about it in the terms and conditions and the HR department don't know either or how to work it out. It just mentions about pro-rata for part time. I just want to work out pro rata how much from 13th July 2010 to 31st December 2010 from the total out of 25 days. Then start a fresh of 25 days on 1st January 2011.

[bednobs]

it seems strange to me that the employee has to determine their own A/L amount! Perhaps whoever it is should say "ive worked it out, it's 24 days" and then see what HR says to that! I think HR will quick smart work it out for them!

[woofgang]

HR MUST know!! They must know for leavers who don't complete a full year or do they say okay, take all your leave that's fine by us even if you've only worked for two days of the leave year.
You can do it quite a few ways
you can divide 25 by 365 then multiply by the number of days the person will work (13/7-31/12)
you can take the bank holidays out of the year (off the 365) and any she will get during that part year then do the same divide and multiply thing.
You can divide 25 days by 52 (weeks) then multiply by the number of weeks in the part period
you can say "its 5.5 months give or take so call it 12 days.
Do you see what i mean? all or any of these ways would be acceptable depending on what the firm's policy is.
MY DH worked on the key dates method. If he got to 31st of aug (his leave year was jan to dec, mine was april to march) then he was entitled to all his paid leave for the year even if he left on sept 1st.
To add to the confusion, if your friend? colleague workd differing length days then you can do what the NHS do and calculate in hours worked...same sums just in hours not days.
sorry, i know this isn't really helpful is it?

[chelle7272]

It seems weird that HR don't know. If you accrue holiday as you work then your annual leave is 25/12 = 2.08 per month.
Multiplied by 5.5 months (mid July to Dec) = 11.45 days

[woofgang]

bedknobs are you shaking your head like I am?

[woofgang]

oh forgot, if she is a mon to fri only worker you can take out the weekends before you do the sums for yet another method....

[chelle7272]

Woofgangs answer is better! As he/ she says there are lots of ways to work it out, and to be consistent your HR dept should have a method they use across the board.
I find it really shocking that they don't know they must be losing money all the time!!

[bednobs]

Sorry for anyone who works in HR, but i have never yet come across an HR department that seem to know their elbow from their elbow.
Inmy job you get extra annual leave for aggregated service. bear in mind this service can be with another employer in the same sector. This year i have 10 year aggregated service so i am entitled to an extra 3 days holiday. However, ive only worked for this employer for 4 years. They dont ask for proof of the service elsewhere, you just say you have it!

[woofgang]

chelle (btw I am a she!) I used to work in the NHS managing a small community team. When our method of leave calculation changed a few years before I retired I ended up correcting the guidance sent out by our HR department...and I am not, have never been an administrator, I was a clinician

[H-S]

Great, thanks woofgang I worked it out to 11 days 5 hours and 51 minutes lol

[chelle7272]

woofgang, I work very closely with NHS services and can honestly say that doesn't surprise me!

[Androcles]

"HR doesn't know what they are talking about" is the usual response from people when HR does, but the recipient doesn't like the answer!